A live share link is the right default for most weddings, but some moments still call for a PDF: a printed copy for the day-of binder, or an attachment for a vendor who wants a file rather than a URL. Daymarked exports both a client version and an internal version, and it's worth knowing what each one includes before you send it.
Client PDF vs. internal PDF
The client PDF matches what the couple sees on their share link: only the blocks marked visible to clients, and nothing from any block's internal notes. It's built from exactly the same client-scoped data as the share page. A florist contact buried in an internal note, or a block you've deliberately hidden from the couple, stays out of the client PDF the same way it stays off the share link.
The internal PDF is the team-facing version: every block on the timeline (deleted ones excluded, visibility rules ignored), plus internal notes included in full. It's denser and more functional-looking than the client PDF by design, meant for your crew rather than for handing to a couple, and it carries a small "Made with Daymarked" mark in the footer that the client version doesn't.
If you've built any audiences for the wedding, each one has its own PDF too, scoped to exactly the blocks you picked for it and, like the client PDF, with internal notes always excluded.
Why the PDF matches the share link exactly
The client PDF and the public share link aren't two separate documents that happen to look similar. They're rendered by the same underlying template: the blocks, the branding, the layout, and the coverage window all come from one shared renderer that both surfaces call into. That's deliberate. A change to how the timeline displays shows up identically on both, so the PDF you export today can't look subtly different from what the couple sees when they open their link.
The one place they diverge on purpose is medium, not content: the PDF adds page-appropriate touches like an A4 page size, while the share link stays a responsive web page. What's actually on the timeline is identical either way.
When to send a PDF vs. the live link
The live link is the better default because it's always current: move the first dance twenty minutes later next week, and the couple's link reflects it without you doing anything else. A PDF, once you've sent or printed it, is frozen at the moment you exported it. A schedule change after that point won't reach anyone holding the file.
That tradeoff is exactly why a PDF still earns its place:
- Print one for the day-of binder that lives in your bag, where a phone screen isn't practical mid-shoot.
- Attach one to an email for a vendor who'd rather have a file to forward internally than a link to click.
- Hand a printed copy to a member of the wedding party who won't be checking a URL between getting-ready photos and the ceremony.
For anyone who'll be checking back as the day gets closer, the link stays the better hand-off. It's the one place a schedule change is guaranteed to show up.